Terms of Exhibitor Participation

Writers Alliance of Gainesville, a non-profit organization herein referred to as WAG, presents the Sunshine State Book Festival as a venue for readers to meet authors and buy their books.

Registration Fee: Authors who wish to participate must register and pay a nominal fee for table space. The exhibit fee is $50.

Refunds: Festival registration fee will be refunded if the cancelation request is received no later than January 12, 2024.

Exhibit Space: Each registered participant is allotted one half of a six-foot table whose location will be determined by WAG. (Two authors per table, three feet of display space each.) The table, a chair, and tablecloth are provided.

Exhibitor Check-In: Begins January 27, 2024, at 8:00 am. All participants must be checked in by 9:30 am and set up by 10:00 am. The festival is advertised to be open from 10:00 am to 5:00 pm. Participants should not take down their exhibits before 5:00 pm.

Restrictions: Exhibitors may sell books only by authors registered for the Festival. Exhibitors may not sell merchandise other than books, except book promotion items directly related to the author’s books.

Exhibitors may not hang anything on the building walls or erect standing placards or signs that obstruct other authors’ tables or extend into the aisles.

Liability: Each exhibitor agrees to indemnify and hold harmless Hilton University of Florida Conference Center, Sunshine State Book Festival, and Writers Alliance of Gainesville for theft, personal injury, damage to goods, and circumstances beyond the festival’s control.

Sales and Taxes: All exhibitors are responsible for their own book sales, credit card processing, and tax reporting. WAG is providing only the exhibit space and does not have any financial involvement in sales transactions.

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