Home 2023 Authors Events Directions Sponsors Exhibitor Info About WAG Past Festivals

27–28, 2023


January 27–28, 2023

Exhibitor Information

Information for Festival Authors

Sold Out

Sorry, all exhibit spaces are gone.

If you missed registering, you may sign up on the wait list and will be notified by email if a space becomes available.


Festival Info


Festival Date/Hours

January 28, 2023

Festival is open to the public 10:00 a.m. to 5:00 p.m.

Exhibitor check-in begins at 8:00 AM. All authors must be checked in by 9:30 AM and set up by 10:00 AM.
Participants should not take down their exhibits before 5:00 p.m.


Exhibit spaces

Exhibit space # will be assigned in early January 2023 and listed beneath your photo on our 2023 Authors page.

Each exhibit space is 48 × 36 inches (one half of an eight-foot-long table). Chairs, tables, and extra-large tablecloths that double as skirting are provided. This will allow authors to hide empty boxes and extra inventory under their tables.

There is no room to stand easels in front or behind your table. Please do not bring them.



Public Wi-Fi is available throughout the main building. However, electrical outlets will not be available at your table, so if you’re accepting credit cards, etc., charge up those devices ahead of time.



At registration, all exhibitors agree to abide by our Terms of Exhibitor Participation. 


Terms of Exhibitor Participation

Writers Alliance of Gainesville, a non-profit organization herein referred to as WAG, presents the Sunshine State Book Festival as a venue for readers to meet authors and buy their books.

Registration Fee: Authors who wish to participate must register and pay a nominal fee for table space. The exhibit fee is $25 until September 1, 2023, and $50 thereafter, paid at the time of registration.

Refunds: Festival registration fee will be refunded if the cancelation request is received no later than January 2, 2023.

Exhibit Space: Each registered participant is allotted one half of an eight-foot table whose location will be determined by WAG. (Two authors per table, four feet of display space each.) The table, a chair, and tablecloth are provided.

Exhibitor check-in: begins January 28, 2023, at 8:00 a.m. All participants must be checked in by 9:30 a.m. and set up by 10:00 a.m. The festival is advertised to be open from 10:00 a.m. to 5:00 p.m. Participants should not take down their exhibit before 5:00 p.m.

Restrictions: Exhibitors may only sell books by authors registered for the Festival. Exhibitors may not sell merchandise other than books, except book promotion items directly related to the author’s books.

Exhibitors may not hang anything on the building walls or erect standing placards or signs that obstruct other authors’ tables or extend into the aisles.

Liability: Each exhibitor agrees to indemnify, and hold harmless Trinity United Methodist Church, Sunshine State Book Festival, and Writers Alliance of Gainesville for theft, personal injury, damage to goods, and circumstances beyond the festival’s control.

Sales and Taxes: All exhibitors are responsible for their own book sales, credit card processing, and tax reporting. WAG is providing only the exhibit space and does not have any financial involvement in sales transactions.



Thank you for registering for the 2023 Sunshine State Book Festival. On this page, you will find information about the day-long event on Saturday, January 28, 2023, where you will meet readers and sell and sign your books.

Bookmark this page and check back regularly for updates. We will be adding additional graphic files you can download and use on your social media in the coming months. As the festival date approaches, we will also add check-in instructions and other helpful information.

All authors are also invited to attend the Friday night reception on January 27, 2023. There is no admission charge for any festival event, so join us to meet and mingle with fellow authors and interested members of the public.

Festival Promotion

We are heavily promoting and advertising the festival, including TV, radio, print, and social media. Help promote your presence at the festival on your website and social media. Our Social Media Toolkit section contains images you can download and use on your own social media accounts.

Sunshine State Social Media Presence

Building your brand may not have been at the forefront of your mind in the wee hours of the morning as you penned your latest book. But now that the writing is done, there is nothing that will help you connect to potential readers better than seeing and hearing from your lips to their ears.

The Sunshine State Book Festival is promoting our participating authors through a series of short promo videos featuring registered authors. These will be created from your photo, your website link, and book cover that you supplied. Of course, if you would like to send us a short video of yourself holding your book and saying that you will be at the Sunshine State Book Festival on January 28, 2023 in Gainesville, Florida, we will incorporate that in place of your still photo.

Our promo videos are scheduled to post on various social media platforms twice a week, from September 12, 2022 through January 28, 2023. You are encouraged to share, like, and comment on any or even all of these posts to help promote the event to your fans. This will enable us to reach more people, thus more visitors to the festival and more sales for you.

A Unique Opportunity

One of the Sunshine State Book Festival sponsors, At The WELLness Network (ATWN), is offering a unique opportunity for all the authors participating the 2023 festival. On a first come first served basis, they are able to offer you a spot on their weekly ATWN YouTube/FB Live Show. The 30-minute program on Friday evenings at 7:00 p.m. (Eastern Time) will include interviews with 3 or more authors.

Authors will have the opportunity to post this video to your social media outlets, thus helping promote your book as well as inviting existing and new fans to meet you in person at the Sunshine State Book Festival on January 27–28, 2023.

If you are interested in being interviewed by ATWN, please contact Pat Caren, Festival chair, who is scheduling the interviews.

Social Media Toolkit

Images you can download
Click on image to download it or Right-click image and select “Save Image as...”
Note downloadable images may appear smaller here than their actual size.




More images coming
check back frequently.