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January 27 – 28, 2023

2023 Author Registration Information

Deadline

Number of booths is limited. Registration closes January 2, 2023, or sooner if limit is reached.

 

Exhibit spaces

Exhibitor Fees:

  • $25 Until 9-1-2022
  • $50 after 9-1-2022

An exhibit space is one half of an eight-foot-long table (two authors per table). Chairs, tables, and tablecloths are provided. Oversize tablecloths allow authors to hide empty boxes and extra inventory.

 

Author Genre

The festival may decide to group authors by genre. If you write in multiple genres, select the genre on the registration form where you would like to be seated.

 

Sit Next to a Friend

If you and another registered author want to be located next to each other, enter each other’s names in the “Partner Request” field on your respective registration forms, and we will attempt to accommodate you.

 

Author Photo & Cover

Your photo and book cover will be used to let visitors know that you are selling books at the festival.

What looks best

The images will display as thumbnails, so a head shot portrait with an uncluttered background will yield the best author photo. For your book, upload only one front cover. No spine, back cover, 3d view, or sets.

File specifications

Images must be jpg format. Maximum file size is 1 mb each.
✓ Check the size of files before registering.

 

Subject to Edit

The festival reserves the right to edit author bios and crop or resize image files.

 

Welcome!

Thank you for your interest in exhibiting at the 2023 Sunshine State Book Festival. Please read all the boxes in the sidebars. They contain helpful tidbits.

Before you register, please have these items on hand:

1. Your payment method. We accept payment by credit card or PayPal.

2. A Word document containing your author bio. Maximum length 75 words. Mention any literary or book awards you’ve won. Do not put images in your Word document—text only.

3. Your author photo in jpg format. A vertical headshot works best. Maximum file size 1 megabyte.

4. The front cover in jpg format of one book you authored. Maximum file size 1 megabyte. Front cover only, no spine, back cover or 3d view.

✓ check the file size of images ahead of time to make sure they are not over 1 megabyte.

Before you register, take a moment to read the Terms of Participation below. By registering, you agree to abide by them.

Terms of Exhibitor Participation

Writers Alliance of Gainesville, a non-profit organization herein referred to as WAG, presents the Sunshine State Book Festival as a venue for readers to meet authors and buy their books.

Registration Fee: Authors who wish to participate must register and pay a nominal fee for table space. The exhibit fee is $25 until September 1, 2023, and $50 thereafter, paid at the time of registration.

Refunds: Festival registration fee will be refunded if the cancelation request is received no later than January 2, 2023.

Exhibit Space: Each registered participant is allotted one half of an eight-foot table whose location will be determined by WAG. (Two authors per table, four feet of display space each.) The table, a chair, and tablecloth are provided.

Exhibitor check-in: begins January 28, 2023, at 8:00 a.m. All participants must be checked in by 9:30 a.m. and set up by 10:00 a.m. The festival is advertised to be open from 10:00 a.m. to 5:00 p.m. Participants should not take down their exhibit before 5:00 p.m.

Restrictions: Exhibitors may only sell books by authors registered for the Festival. Exhibitors may not sell merchandise other than books, except book promotion items directly related to the author’s books.

Exhibitors may not hang anything on the building walls or erect standing placards or signs that obstruct other authors’ tables or extend into the aisles.

Liability: Each exhibitor agrees to indemnify, and hold harmless Trinity United Methodist Church, Sunshine State Book Festival, and Writers Alliance of Gainesville for theft, personal injury, damage to goods, and circumstances beyond the festival’s control.

Sales and Taxes: All exhibitors are responsible for their own book sales, credit card processing, and tax reporting. WAG is providing only the exhibit space and does not have any financial involvement in sales transactions.

Registration Requires 2 Steps

Registration involves a sequence of pages that must be completed in a single session. Make sure you complete both steps and click submit on the form in step 2.

When you click the Start Registration button below:

Step 1: Payment page appears. Click the Pay Now button.
Pay using a credit card or your PayPal account.
When the payment transaction is complete, click the “Return to Merchant” button.

Step 2: Registration Form will appear. Fill in the fields, upload author bio, photo, and cover image, click the submit button.

Have the 4 items needed to register? Then click this button.